Tag Archives: Training

Can I save money and do my own Legionella Risk Assessment?

The simple answer is yes.  What’s more, in some circumstances we would advise that you do!

So now you may be asking yourself why we offer a Legionella Risk Assessment service and why would you pay us to do it for you?  This is really the important question.

The regulations require that those completing the risk assessment must be competent.  This means you must have the necessary knowledge, skills and experience to do the job properly.  You do not need any specific qualifications but you must:

  • understand the hazards and risks;
  • know how exposure of people to substances hazardous to health can occur;
  • have the ability (and authority) to collect all the necessary information;
  • have the knowledge, skills and experience to make the right decisions about how to control exposure.

If you get it wrong you could face criminal prosecution and civil liabilities from those affected.

We know that the majority of reputable landlords have better things to do with their time than study the latest guidance and regulations.  Instead, our assessors are trained and experienced in the field ensuring that they are competent to do this for you.  They also undergo regular Continuing Professional Development and Quality Assurance monitoring to ensure that the assessments they complete are accurate.  As such, you can be sure that both you and your tenants are receiving the most accurate and up-to-date advice available.

Additionally, we are fully insured for the services we provide just in case anything should ever go wrong.

However, we don’t believe in delivering services that are not required.  Therefore, we are happy to explain how you can conduct regular reviews of the risk assessment yourself.  Once we have provided an initial assessment and report, you can keep it under regular review yourself.  You can then contact us again to conduct a reassessment if you think it might need updating, especially if your situation changes.  Indeed, many of our clients contact us regularly to reassess properties just to make sure that nothing has changed or needs updating.

In summary, it is a professional service you are purchasing, not just a written report.

What are the ESOS qualification criteria for organisations?

ESOS applies to large undertakings in the UK and their corporate groups. It mainly affects businesses but can also apply to not-for-profit bodies and any other non public sector undertakings that are large enough to meet the qualification criteria if they are engaged in any “trade or business activities”.

A large undertaking is, on the phase qualification date:

  1. any organisation which has 250 or more employees; or
  2. any organisation which has fewer than 250 employees, but has an annual turnover exceeding €50 million and a balance sheet exceeding €43 million.

For the purposes of ESOS, the term employees includes employees and other persons engaged in the business of the organisation such as owner-managers and partners.  For a UK registered undertaking, this includes all employees contracted to the undertaking either in the UK or abroad.  For a non-UK registered undertaking with a UK establishment it includes all those contracted to the undertaking who are subject to income tax in the UK.  Please note, this is also the total number of employees regardless of the number of hours worked or contracted (not the number of full-time equivalent staff).

You must take part in ESOS if your undertaking is part of a corporate group which includes another UK undertaking or UK establishment which meets these criteria.  Where a corporate group participates in ESOS, unless otherwise agreed, the highest UK parent will act as a ‘responsible undertaking’ and be responsible for ensuring the group as a whole complies.  UK registered establishments of an overseas company will also need to take part in ESOS (regardless of their size) if any other part of their global corporate group activities in the UK meet the ESOS qualifying criteria.

Your organisation qualifies for the compliance period (phase) if, on the qualification date, it meets the ESOS definition of a large undertaking. Corporate groups qualify if at least one UK group member meets the ESOS definition of a large undertaking on this date.  All qualifying organisations must submit their completed report to The Environment Agency by the compliance date or they may be subject to substantial penalties.

PhaseCompliance PeriodQualification DateCompliance Date
16th Dec 2011 to 5th Dec 201531 Dec 20145th Dec 2015
26th Dec 2015 to 5th Dec 201931 Dec 20185th Dec 2019
36th Dec 2019 to 5th Dec 202331 Dec 20225th Dec 2023
46th Dec 2023 to 5th Dec 202731 Dec 20265th Dec 2027

If you are very close to the qualification threshold or have substantially increased or decreased in size in recent years you should read the full guidance to confirm if you qualify.  For more information on organisations that do not need to comply see section 1.2 of the full ESOS guidance.  Alternatively please feel free to contact us for a no obligation discussion with one of our ESOS Lead Assessors.

Public bodies are not included within the scope of ESOS as their energy efficiency is governed by a separate process involving regular Display Energy Certificates.  To find out more – click here.

Energy Savings Opportunity Scheme (ESOS)

The Energy Savings Opportunity Scheme (ESOS) was established by the UK Goverment to implement Article 8 (4 to 6) of the EU Energy Efficiency Directive (2012/27/EU). The ESOS Regulations 2014 give effect to the scheme.

ESOS is a mandatory energy assessment scheme for organisations in the UK that meet the qualification criteria. The Environment Agency is the UK scheme administrator.  Organisations that qualify for ESOS must carry out an ESOS assessment every 4 years. These assessments are audits of the energy used by their buildings, industrial processes and transport to identify cost-effective energy saving measures they can implement to reduce their energy demand.  The entire audit process must be supervised by an accredited ESOS Lead Assessor.

Organisations must notify the Environment Agency by a set deadline that they have complied with their ESOS obligations. The deadline for the first compliance period, 5 December 2015, has now passed for organisations that qualified on 31 December 2014.  However, organisations need to start planning now to meet their obligations for the next audit due in 2019 for organisations meeting the qualifying criteria on 31 December 2018.

Whether you have missed your first deadline or you are ready to begin preparing for the next, our lead assessors can guide you through the entire process.  They will discuss your business with you to gain an in depth understanding of your operations before helping you plan your audit process.  You will need to decide the information you are going to collect and how you intend to meet the requirements.  Our team will offer advice and support to allow the entire process to be completed as efficiently as possible.  After all, it's all about saving energy and we don't want you working harder than you have got to.

FAQ: Energy Savings Opportunity Scheme (ESOS)

The Energy Savings Opportunity Scheme Regulations 2014 define a public body as those bodies which must adhere to the UK public contract regulations.  This definition also ensures organisations should not be simultaneously subject to both mandatory Display Energy Certificates and Energy Savings Opportunities Scheme (ESOS) assessments.

The Public Contract Regulations 2015 state:

“contracting authorities” means the State, regional or local authorities, bodies governed by public law or associations formed by one or more such authorities or one or more such bodies governed by public law, and includes central government authorities, but does not include Her Majesty in her private capacity;

“bodies governed by public law” means bodies that have all of the following characteristics:—
(a)they are established for the specific purpose of meeting needs in the general interest, not having an industrial or commercial character;
(b)they have legal personality; and
(c)they have any of the following characteristics:—

(i)they are financed, for the most part, by the State, regional or local authorities, or by other bodies governed by public law;
(ii)they are subject to management supervision by those authorities or bodies; or
(iii)they have an administrative, managerial or supervisory board, more than half of whose members are appointed by the State, regional or local authorities, or by other bodies governed by public law;

Scotland has additional public contracts regulations applying to organisations in Scotland.  These may include additional organisations not included in England and Wales.

Public Body – Self Determination Questionnaire

If, as an organisation, you are unsure as to whether or not you are a “public body” you should seek you own legal advice.  When considering if your not-for-profit or charity is subject to these regulations the key will normally be in deciding if you are a body “governed by public law”.  The following steps may help your trustees/directors to decide:

  1. Are you listed in Schedule 1 of The Public Contracts Regulations 2015 (click to view) or Schedule 1 of The Freedom of Information Act 2000 (click to view), covered by The Public Contracts (Scotland) Regulations 2015 (click to view) as amended, a regional authority or a local authority (county, borough, district, town, parish councils etc.)?  If your organisation is one of these then you are a “public body” and will require DECs on the premises you occupy if the floor area and public visitation requirements are also met and you will not be subject to ESOS.  If you are not listed you should continue to step 2.
  2. Do you have a legal personality for the purposes of the regulations?  In effect, are you a legal body other than an individual?  Typical examples could include limited companies (including charitable companies), limited liability partnerships (LLP), community interest companies (CIC), charitable incorporated organisations (CIO), co-operative societies (Co-op), community benefit societies (BenCom) and financial mutuals.  If your organisation is any of these you may be a “public body” and should continue to step 3.  If not, you probably have no legal personality in this sense.
  3. Is your organisation established for the specific purpose of meeting needs in the general interest, not having an industrial or commercial character?  A traditional business exists to make wealth (money) for distribution to its owners, investors and shareholders.  In other words, it has industrial or commercial character and would not be considered a “public body” hence you may be subject to ESOS.  In contrast, public bodies in this sense exist to meet the general needs of society or of communities.  They often provide services like health, social care, education, child care and recreation etc on a not-for-profit basis.  They typically use any profits they make from business activities to reinvest in the provision of these services.  They may also have a legal “asset lock” preventing the distribution of any profits or assets to members or shareholders.  If this applies you should continue to step 4.
  4. Does the majority of your finance come from the State, regional or local authorities or other bodies governed by public law?  If the majority of your organisation’s funding comes from the government, regional authorities, local councils or other public bodies (likely to include grants from charities etc) then you are a “public body” and will be subject to Display Energy Certificates not ESOS.  If not, continue to step 5.
  5. Are you subject to management supervision from the State (including central government departments), regional or local authorities or other bodies governed by public law?  A simple way of determining this is to consider if you are free to run your organisation as you wish or whether you have to account for decisions that are made or actions taken to another organisation.  For example, most organisations receiving public money have to report upon the activities funded directly or indirectly back to the funding organisation, i.e. they are subject to supervision to ensure the money is spent as intended.  Registered Charities are subject to the supervision of the Charity Commission which is part of the State.  Similarly NHS practices are subject to supervision from the Department of Health through NHS Trusts and schools, colleges and academies are subject to supervision by the Department of Education through OfSTED.  If you are subject to management supervision then you are a “public body” and will be subject to Display Energy Certificates not ESOS.  If not, continue to step 6.  [NB: Educational establishments should remember that students are considered to be members of the public under these regulations.]
  6. Do you have an administrative, managerial or supervisory board with more than half its members appointed by the State (including central government departments), regional or local authorities or other bodies governed by public law?  If your organisation does then it is a “public body” and will be subject to Display Energy Certificates not ESOS.  If not, you are probably not a “public body” and so will be subject to the requirements of the Energy Savings Opportunities Scheme (ESOS) if you are a large undertaking on the qualifying date.

For your ESOS assessment you will need to:

Appoint a lead assessor

You need to appoint a Lead Assessor to carry out and oversee or review your energy audits and overall ESOS assessment.  Lead Assessors can be employees or external contractors as long as they are members of an approved professional body register.

Calculate your total energy consumption

This is the energy used by assets held or activities carried out by your organisation or group. This includes the energy consumed by buildings, industrial processes and transport.

Identify your areas of significant energy consumption

This is the energy used by assets held, or activities carried out, by your organisation that account for at least 90% of your total energy consumption. Once you have completed this you need to:

  • Find out whether ISO 50001, Display Energy Certificates (DECs) or Green Deal Assessments (GDAs) cover any of your areas of significant energy consumption.
  • Identify whether ESOS compliant energy audits have been, or need to be, carried out for the areas of significant energy consumption not covered by ISO 50001, DECs or GDAs.
  • As long as 90% of your total energy consumption is covered, you can use a mix of approaches with some of your energy consumption covered by ISO 50001; some by DECs or GDAs and some by ESOS energy audits.  You will need to discuss your approach with your Lead Assessor.

Notify the Environment Agency

You need to submit your ESOS notification of compliance to the Environment Agency when you have undertaken an ESOS assessment and are compliant with your obligations.

The notification deadline was 5 December 2015 for the first cycle and every 4 years afterwards.  If you miss a deadline then your must notify the Environment Agency and submit your notification as soon as possible.

Keep records

You need to keep records of how you have complied with ESOS in an evidence pack. There is no set format for this but your Lead Assessor will be able to help you compile this.

If you qualify for ESOS and your organisation is fully covered by an ISO 50001 accreditation, you don’t need to carry out an ESOS assessment.  You will already have looked at your environmental impact and how you can reduce your energy demand as part of the accreditation process. However, you will still need to notify the Environment Agency that you are compliant with ESOS.

If you qualify for ESOS, but your organisation is not fully covered by an ISO 50001 accreditation, you need to carry out an ESOS assessment. The assessment helps you work out what your organisation needs to do to comply with the ESOS regulations.

ESOS applies to large undertakings in the UK and their corporate groups. It mainly affects businesses but can also apply to not-for-profit bodies and any other non public sector undertakings that are large enough to meet the qualification criteria if they are engaged in any “trade or business activities”.

A large undertaking is, on the phase qualification date:

  1. any organisation which has 250 or more employees; or
  2. any organisation which has fewer than 250 employees, but has an annual turnover exceeding €50 million and a balance sheet exceeding €43 million.

For the purposes of ESOS, the term employees includes employees and other persons engaged in the business of the organisation such as owner-managers and partners.  For a UK registered undertaking, this includes all employees contracted to the undertaking either in the UK or abroad.  For a non-UK registered undertaking with a UK establishment it includes all those contracted to the undertaking who are subject to income tax in the UK.  Please note, this is also the total number of employees regardless of the number of hours worked or contracted (not the number of full-time equivalent staff).

You must take part in ESOS if your undertaking is part of a corporate group which includes another UK undertaking or UK establishment which meets these criteria.  Where a corporate group participates in ESOS, unless otherwise agreed, the highest UK parent will act as a ‘responsible undertaking’ and be responsible for ensuring the group as a whole complies.  UK registered establishments of an overseas company will also need to take part in ESOS (regardless of their size) if any other part of their global corporate group activities in the UK meet the ESOS qualifying criteria.

Your organisation qualifies for the compliance period (phase) if, on the qualification date, it meets the ESOS definition of a large undertaking. Corporate groups qualify if at least one UK group member meets the ESOS definition of a large undertaking on this date.  All qualifying organisations must submit their completed report to The Environment Agency by the compliance date or they may be subject to substantial penalties.

PhaseCompliance PeriodQualification DateCompliance Date
16th Dec 2011 to 5th Dec 201531 Dec 20145th Dec 2015
26th Dec 2015 to 5th Dec 201931 Dec 20185th Dec 2019
36th Dec 2019 to 5th Dec 202331 Dec 20225th Dec 2023
46th Dec 2023 to 5th Dec 202731 Dec 20265th Dec 2027

If you are very close to the qualification threshold or have substantially increased or decreased in size in recent years you should read the full guidance to confirm if you qualify.  For more information on organisations that do not need to comply see section 1.2 of the full ESOS guidance.  Alternatively please feel free to contact us for a no obligation discussion with one of our ESOS Lead Assessors.

Public bodies are not included within the scope of ESOS as their energy efficiency is governed by a separate process involving regular Display Energy Certificates.  To find out more – click here.

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Modern Slavery Statement

This statement is made pursuant to s.54 of the Modern Slavery Act 2015 and sets out the steps that Rowleys Commercial Energy Assessment Limited has taken and is continuing to take to ensure that modern slavery or human trafficking is not taking place within our business or supply chain.

The policy’s purpose is to:

  • Prevent modern slavery in all its forms.

  • Ensure compliance with the Modern Slavery Act 2015 for both ourselves and those that use our services.

Modern slavery encompasses slavery, servitude, human trafficking and forced labour. Rowleys Commercial Energy Assessment Limited has a zero tolerance approach to any form of modern slavery. We are committed to acting ethically and with integrity and transparency in all business dealings and to putting effective systems and controls in place to safeguard against any form of modern slavery taking place within the business or our supply chain.

Our business

Rowleys Commercial Energy Assessment Limited provides energy efficiency assessments, consultancy and related services throughout the UK. These activities are carried out using a combination of our own employees and carefully selected sub-contractors.

Our high risk areas

The vast majority of our work is conducted by staff directly employed by us and all of our work is conducted within the UK minimising our exposure to modern slavery practices. More vulnerable areas of our business include:

  1. Use of sub-contractors: We ensure that our sub-contractors are registered with a government approved Accreditation Scheme (Approved Organisation in Scotland) for the area of work which they are conducting on our behalf. Proof of entitlement to work in the UK is a mandatory part of the registration process. Additionally, we do not use employment agencies, gangmasters or assessment panels to recruit workers or sub-contractors.

  2. Supplier purchases: Our business does not involve the processing of materials and so our purchasing is limited to operational services and supplies, the majority of which are of low value and sourced within the UK. Suppliers of high value purchases are actively screened (see below) while all staff engaged in making purchases on behalf of the company have received Modern Slavery awareness training.

Our policies

We operate a number of internal policies and procedures to ensure that we are conducting business in an ethical and transparent manner. These include:

  1. The measures established in this Modern Slavery Statement.

  2. Our Anti-Bribery Statement (FC17M01) which clearly establishes the organisation’s stance and expectations relating to bribery and questionable incentive practices.

  3. Our policy Health & Safety at Work (HS16G01) which clearly establishes the organisation’s stance and expectations relating to the health, safety and welfare of our workers and other affected by our work.

  4. Our policy Equality & Diversity (PE16D01) which clearly establishes the organisation’s stance and expectations relating to equal opportunities and challenging discrimination.

  5. Robust recruitment practices, including conducting eligibility to work in the UK checks for all employees to safeguard against human trafficking or individuals being forced to work against their will.

  6. Positive employment practices including ensuring all our employees have written contracts of employment and paying all our employees at least the National Minimum Wage. Additionally, we actively support the personal development of our staff, including providing opportunities for them to further their personal economic prospects by obtaining nationally recognised and professional qualifications.

  7. Corporate openness within our family run business. We operate in a manner where all employees know that they can raise concerns about how colleagues are being treated, or practices within our business or supply chain, without fear of reprisals.

Our suppliers

Rowleys Commercial Energy Assessment Limited maintains a list of preferred suppliers and sub-contractors. We conduct due diligence on all suppliers before allowing them to become a preferred supplier or sub-contractor.

  1. Screening for sub-contractors: We only sub-contract to our preferred sub-contractors. In selecting preferred subcontractors we routinely:

    1. Check the National Register to ensure a current accreditation exists for the services being offered;

    2. Check trading details (e.g. sole trader / registered company) and cross reference these with independent sources (e.g. Companies House);

    3. Review websites, social media pages, reviews and other online sources;

    4. Refer to prior knowledge and experience of our staff, clients and other suppliers; and

    5. Monitor assessments produced to ensure that the work is not further sub-contracted.

  2. Screening for high value preferred suppliers: We consider high value suppliers to be those supplying goods and/or services in excess of £1000 in any three month period. As part of our contract with high value suppliers, we require that they confirm to us that:

    1. They have taken steps to eradicate modern slavery within their business;

    2. They hold their own suppliers to account over modern slavery; and

    3. They pay their employees any prevailing minimum wage applicable within their country of operations, including within the UK.

  3. Screening for other suppliers: We believe it is unfortunately not practicable for any business to fully screen all suppliers used for low value items. Equally, to restrict the purchase of such items solely to preferred suppliers would potentially prevent many smaller businesses and sole traders from achieving economic independence undermining the understood intentions of the Modern Slavery Act 2015. This could be particularly discriminatory towards small local businesses around our operations in the UK which we actively try to support. As such, we adopt a pragmatic approach to small purchases where, prior to placing orders, we:

    1. Review websites, social media pages, reviews and other online sources;

    2. Refer to prior knowledge and experience of our staff, clients and other suppliers; and

    3. Consider the status, location and reputation of the organisation involved.

Our commitment

Rowleys Commercial Energy Assessment Limited wishes to make it explicitly clear that we would immediately consider terminating our relationship with any organisation should any instances of modern slavery come to light. This would include, but is not limited to, instances where:

  1. They fail to pay their employees any prevailing minimum wage applicable within their country of operations, including within the UK;

  2. They actively exploit international tax or employment arrangements to avoid paying the prevailing minimum wage in the UK;

  3. They operate in a manner which fails to protect the health, safety or welfare of their workers in a manner consistent with the established practices in their country of operations; or

  4. They operate in a manner which is inconsistent with the United Nations’ Universal Declaration on Human Rights (UDHR).

Furthermore, as a professional organisation we expect our staff and those working on our behalf to behave in a responsible manner raising any concerns that may arise in the course of their work both internally and with the appropriate authorities where applicable.

Training

We conduct training for our staff so that they understand the signs of modern slavery and what to do if they suspect that it is taking place.

Our performance indicators

We will know the effectiveness of the steps that we are taking to ensure that slavery and/or human trafficking is not taking place within our business or supply chain if:

  1. No reports are received from employees, the public, or law enforcement agencies to indicate that modern slavery practices have been identified within our business operations; and/or

  2. Reports from our employees or workers are received to indicate that modern slavery practices have been identified outside our business operations.

Approval for this statement

This statement was approved by the Board of Directors on 14 August 2017.

This policy is reviewed on an annual basis and is freely available to our customers, suppliers, employees and the general public. It is published on our website with a direct link from our homepage in accordance with best practice established in the Modern Slavery Act 2015.

Peter Rowley
Company Director
14 August 2017

Domestic EPC Exemption Letters

Some domestic buildings are not required to have an Energy Performance Certificate.  However, there can be occasions where you may need documentary evidence to prove this.  Common examples include claiming the feed-in-tariff for a new renewable installation connected to an exempt building.

Rowleys Commercial Energy Assessment Limited are able to provide Domestic EPC Exemption Letters, documents which can be used for this purpose.  This is a specialist service that does not fall within the role of a standard energy assessor.  As a result, our assessors involved with this service hold additional insurance and have received additional training to provide these letters.  This is very important to our clients as the potential losses from wrongly stating an exemption can be very substantial.

In order to write an Exemption Letter the grounds for the exemption will need to be established and proven.  An experienced assessor will also have to visit the site and review the building to confirm details relating to the exemption.

Please Note: Claiming an exemption is not necessarily straight forward. We would always advise clients that this route should only be used where compliance is genuinely not possible.  Exemption Letters should never be seen as an easy route to compliance, a way to circumvent current regulations or as a cheap alternative to compliance.

For further information or advice please contact our team.

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Commercial EPC Exemption Letters

Some commercial, industrial and agricultural (non-domestic) buildings are not required to have an Energy Performance Certificate.  However, there can be occasions where you may need documentary evidence to prove this.  Common examples include claiming the feed-in-tariff for a new renewable installation connected to an exempt building or proving an exemption from the Minimum Energy Efficiency Standards.

Rowleys Commercial Energy Assessment Limited are able to provide EPC Exemption Letters, documents which can be used for this purpose.  This is a specialist service that does not fall within the role of a standard energy assessor.  As a result, our assessors involved with this service hold additional insurance and have received additional training to provide these letters.  This is very important to our clients as the potential losses from wrongly stating an exemption can be very substantial.

In order to write an Exemption Letter the grounds for the exemption will need to be established and proven.  An experienced assessor will also have to visit the site and review the building to confirm details relating to the exemption.

Please Note: Claiming an exemption is not necessarily straight forward. We would always advise clients that this route should only be used where compliance is genuinely not possible.  Exemption Letters should never be seen as an easy route to compliance, a way to circumvent current regulations or as a cheap alternative to compliance.

For further information or advice please contact our team.

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Biosecurity

Rowleys Commercial Energy Assessment Limited is committed to assisting our agricultural clients and other livestock or plant premises to maintain biosecurity on their premises. We understand that the action you take on your premises is vital in stopping the introduction and spread of animal and plant diseases and pests in the UK. We actively support the practice of good biosecurity measures at all times.

We understand that disease or pests may not always be apparent, especially in the early stages, and there are many ways in which they can be introduced and spread. We recognise that visitors to your premises, particularly those that visit a number of different similar premises in an area, are a potential source of disease and contamination. We are committed to taking appropriate actions to minimise this risk.

The policy’s purpose is to:

  • Ensure compliance with The Health and Safety at Work etc. Act 1974 and Control of Substances Hazardous to Health Regulations (COSHH) 2002.

  • Promote, as far as practicable, high standards of biosecurity to maintain human, animal and plant health.

Zoonoses

All farm animals naturally carry a range of diseases, some of which can also affect humans. These diseases are known as zoonoses, and if you work with animals your health may be at risk from them.

Zoonoses are caused by micro-organisms, which are subject to the Control of Substances Hazardous to Health Regulations (COSHH). COSHH requires employers and self-employed people to:

  • assess the risks to health from work activities which involve a hazardous substance (eg a micro-organism);

  • prevent or, where this is not reasonably practicable, adequately control exposure to the hazardous substances;

  • introduce and maintain control measures;

  • inform, instruct and train employees about the risks and precautions to be taken;

  • regularly review risk assessments and the effectiveness of control measures.

Diseases transmitted from animals to humans can also affect visitors to farms – especially children or the elderly, who are more vulnerable to infection. These illnesses include those resulting from infection with the organisms Escherichia coli O157 (E coli O157) and Cryptosporidium parvum.

Pests and Plant Diseases

It is not just animals that are at risk from poor biosecurity. The Food and Environment Research Agency (FERA), The Forestry Commission, the National Trust and various other agencies are increasingly concerned about the spread of plant diseases and pests in the UK.

The information below summarises these issues:

Biosecurity - Protecting Trees from Pests and Diseases

<< Additional information available – click here >>

General Precautions

Rowleys Commercial Energy Assessment Limited has responded to advice issued by the Animal and Plant Health Agency and the Department for Environment, Food & Rural Affairs by implementing the following measures:

  • We train all our staff on the principles of biosecurity, hygiene and disease security. Additionally, we provide regular refresher and update training relevant to the specific work project being undertaken.

  • We direct our staff not to feed animals and to minimise direct contact with animals, crops and other plants whilst visiting livestock and other premises where animals, crops or plants are present.

  • We direct our staff to park away from livestock and working farmyards where possible.

  • We provide our staff with appropriate PPE which we expect them to use appropriately and maintain in a clean and functional condition.

  • We expect our staff to cooperate with any reasonable biosecurity measures that the premises they are visiting have in place. Additionally, we provide cleaning and disinfectant materials to our staff when visiting premises with livestock and expect them to disinfect hands, footwear and, where necessary vehicles, before and after visiting each premises. We provide a DEFRA approved broad spectrum disinfectant (Virkon S by Du Pont).

  • We maintain records of sites visited and will make these available to relevant authorities in the event of a disease outbreak.

Disinfection Procedures

The following procedure is to be followed when visiting any premises where high levels of biosecurity risk exist. These premises include, but are not limited to, all premises where livestock are likely to be (or have recently been) present.

  1. Immediately prior to entering the premises:

    1. Clean as much dirt and mud from your footwear as practicable before disinfecting footwear using the DEFRA approved disinfectant issued for the purpose.

    2. If your vehicle is to be taken onto the site, clean as much dirt and mud from your vehicle as practicable before disinfecting wheels and tyres using the DEFRA approved disinfectant issued for the purpose.

    3. Clean hands using a suitable anti-bacterial hand sanitiser.

    4. Where possible, park off-site or in areas specifically designated for visitor parking and walk on to the premises. In particular, avoid driving through or parking in areas where livestock or farm machinery are present or used.

    5. Report immediately to a suitably responsible member of the site’s staff, book onto the premises and follow any additional biosecurity measures they may have in place.

  1. During your visit:

    1. Record your visit on our “Biosecurity Visit Record” and provide a completed “Biosecurity Confirmation Certificate” to the site’s staff. These records may be important in quickly controlling any disease outbreak that may occur.

    2. Promote awareness of Biosecurity and the company’s Biosecurity policy.

    3. Seek advice from the site’s staff as to how you can effectively minimise your exposure to any risks present.

    4. Minimise your exposure to animals, crops and plants follow good hygiene practices.

  1. Immediately after leaving the premises and before attending other sites:

    1. If your vehicle was taken onto the site, clean as much dirt and mud from your vehicle as practicable before disinfecting wheels and tyres using the DEFRA approved disinfectant issued for the purpose.

    2. Clean as much dirt and mud from your footwear as practicable before disinfecting footwear using the DEFRA approved disinfectant issued for the purpose.

    3. Ensure any contaminated equipment is either cleaned and disinfected or disposed of in an appropriate manner. Where this is not immediately possible, ensure that it is stored in a manner as to minimised the risk of any further cross-contamination.

    4. Clean hands using a suitable anti-bacterial hand sanitiser.

  1. After your visit (within 48 hours):

    1. Return your completed “Biosecurity Visit Record” to Head Office where it will be made available to the relevant authorities if required.

    2. Report any specific risks you are made aware of during your visit to the General Manager at Head Office.

    3. Report any concerns you may have from your visit relating to plant or animal health or welfare to the General Manager at Head Office.

All employees are made aware of their individual responsibility to take care of themselves, the environment and others that may be affected by their work and to cooperate with the company to fulfil its duties under Health and Safety legislation and this policy.

This policy is reviewed on an annual basis and is freely available to our customers, suppliers, employees and the general public. Additionally, this policy is to be immediately reviewed upon any change to the employment of staff members identified by name within it or upon any other significant change to the business or working practices.

Continuing Professional Development (CPD)

Continuing Professional Development (CPD) is ongoing training many professionals have to undertake to ensure that they keep up-to-date with developments in their field.  Whilst initial qualifications are often obtained to enter a profession, professionals continue to develop their knowledge through their careers.  Some of this development comes as experience from the projects and tasks they complete, but this is supported by more formal training and research called CPD.

All accredited energy assessors have to complete minimum standards of CPD to ensure that they know about current practice and remain familiar with the legal requirements in effect.  They also have to make sure they know about new technologies and how these can be best used to improve energy efficiency.

Effective Continuing Professional Development can take many forms.  Some CPD can take the form of private research and reading whilst visit relevant conferences, shows and exhibitions is also generally considered effective CPD.  Many professionals will subscribe to professional bodies who provide updates, journals and newsletters.  All accredited energy assessors have to join a government approved Accreditation Scheme (Approved Organisation in Scotland) who also provide CPD opportunities.  These are also numerous courses available from training organisations, some of which lead to recognised qualifications.

To find out more about Continuing Professional Development opportunities – click here.

Anti-Bribery Statement

Rowleys Commercial Energy Assessment Limited is committed to carrying out business fairly, honestly and openly. This means we have a zero tolerance towards bribery. We will never permit or authorise the offering, making or receiving of a bribe. There are no exceptions to this policy.

The policy’s purpose is to:

  • Set out our general policy in relation to bribery, of which all employees, contractors and other workers need to be aware.

In this policy references are made to the Company Director, Mr Peter Rowley, and the General Manager, Mr Douglas Hough. In the absence of either, all matters must be referred without undue delay to the other.

Who does this policy apply to?

This policy applies to everyone who works for us at whatever level. It will include all Directors, managers, employees (whether permanent or on fixed term contracts, full time or part-time etc.), as well as anyone who is not an employee (such as consultants, sub-contractors, agents, representatives).

Consequences of breaches of the policy for our employees and partners

Bribery is a crime. All of you, whether you are employees or Directors, if you offer, make or receive a bribe you will be breaking the law. We can also be liable for your activities. Bribery carries a sentence of up to 10 years in jail and the possibility of an unlimited fine. Any employee of ours who offers, makes or receive a bribe is very likely to be subject to disciplinary procedures (and this is likely to amount to gross misconduct and lead to dismissal in many cases).

Business consequences for us if bribery takes place

If we are involved in bribery (or those who work for us or with us or on our behalf, such as our clients, suppliers, agents or workers) there can be serious consequences. These include:

  • Damage to our reputation (including being subject to unfavourable press, TV and social media scrutiny);

  • Those who do business with us may cancel or not renew contracts with us;

  • Those who buy our goods and services may no longer do so;

  • If we are convicted of bribery we may have to pay over whatever amounts we have received from any business or contracts entered into pursuant to a bribe;

  • We could be stopped from trying to obtain work with some type of contracts with public organisations; and

  • We could be stopped from trying to obtain work from certain international bodies.

Consequences for those who provide goods and services to us

If a Company or a person who provides goods and/or services to us and has used bribery to do so we will normally wish to stop trading with them. For our agents and others acting on our behalf if they breach this policy, let alone offer, make or receive a bribe, we will wish to terminate our contracts immediately with them.

How we communicate this policy

This policy is made available in the following ways:

  • It is publicly available on our website at www.onestopepc.co.uk;

  • It is drawn to the attention of every new employee; and

  • Those working with us (employees and non-employees) who are most likely to be affected by bribery will receive additional training and support.

What you should do if you are subject to an offer of or making of a bribe or a request for a bribe?

If you are asked to make a bribe or you are offered a bribe (whether a mere offer or the actual making of it), you must of course refuse to make or receive the bribe. In normal circumstances:

  • You should explain our policy regarding bribery; and

  • You should refuse to make or receive (as the case may be) a bribe; and

  • Report the matter immediately to the General Manager who will also notify the Company Director.

We recognise that in certain circumstances you may feel that your personal safety is at risk if you are asked to make or receive a bribe. It may not be safe for you to explain our policy or to refuse or make the bribe. In such cases our first concern is for your safety. In such circumstances you will need to do what is necessary to protect yourself and then you will need to report what has occurred as soon as possible to the Company Director who will then notify the General Manager.

Recognising what is and what is not a bribe

Sometimes it is not always easy to recognise a bribe from a legitimate payment we need make or which we receive. Hospitality, gifts and charitable donations are not normally illegal and are all perfectly acceptable. They are also a normal way of establishing and building contacts and relationships with potential and actual customers as well as our suppliers.

To help you understand what is acceptable for you to receive or make in the way of gifts and hospitality, please consult the General Manager. Any charitable gift, whether made by a third party or to be made by us, needs the approval of Company Director.

Requests to make or receive payments other than those which relate to the normal course of our business must always be treated with suspicion. Consult with the General Manager about any situations or offers of payments etc. which have caused you or raise any suspicion.

Usually it will not be difficult to tell when something does not seem right. Usually it is very obvious, because what is occurring or what you are being asked to do is something which does not normally occur in your work for us. Equally, it may seem unreasonable or unethical to you as a reasonable person.

Raising concerns

We wish to encourage you to raise any concerns or suspicions you may have as soon as you have them. Even if you are not sure whether:

  • What has occurred; or

  • A payment; or

  • The actions of another employee; or

  • An action of someone who provides goods or services to us

amounts to bribery.

We urge you to raise your concerns with the General Manager. The Board of Directors wish to encourage the reporting of your concerns and suspicions and will wish it be known that if you do so you will not be subject to any disciplinary action or unfavourable treatment (or any threats relating to these). If you consider that you have been subject to such action or treatment, please use our grievance procedure.

This policy is reviewed on an annual basis and is freely available to our customers, suppliers, employees and the general public.

Peter Rowley
Company Director
06 March 2017

Offices and Assessors

Rowleys Commercial Energy Assessment Limited provides energy assessment services nationwide using our own network of accredited energy assessors.  Our administrative offices provide support to this UK wide team ensuring you receive an efficient and professional service.

NB: At the current time only the locations of administration offices are shown.  We hope to add assessor locations in due course.

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